The accounting side
of a transaction,
handled correctly.
Every property acquisition, disposition, or refinancing creates a stack of financial decisions that need to be documented precisely. Real Estate Transaction Support takes that work off your plate — from closing through final recordkeeping.
A transaction workbook that holds up to scrutiny — every time.
A property closing involves a lot of moving parts: the settlement statement, allocation of the purchase price across land and improvements, the first depreciation schedule for your new asset, coordination with the title company and your lender on how figures were calculated.
When those records are assembled correctly from the start, future decisions — refinancing, a subsequent sale, a like-kind exchange — are easier to execute. When they aren't, correcting them later costs time, money, and sometimes accuracy.
Transaction Support gets each event documented properly on day one, and packages everything into a summary workbook you can reference for the life of the asset.
Closing-statement reconciliation
Every line on the HUD or ALTA settlement statement reviewed, reconciled, and recorded in your books.
Purchase price allocation
Land and improvement values separated properly from the outset — essential for depreciation and future tax treatment.
Depreciation schedule setup
New asset entered into the depreciation schedule from day one, aligned with the correct recovery period and method.
Transaction workbook
A permanent summary document for each event — organized for future reference by you, your CPA, or your attorney.
Transaction accounting errors rarely show up right away.
The consequences of a poorly documented acquisition tend to surface later — at refinancing, at a subsequent sale, or when a 1031 exchange requires a cost basis that turns out to be inconsistently recorded. By then, untangling the original records is a slow, expensive process.
Depreciation started on the wrong basis
When land value isn't separated from improvements at acquisition, depreciation is calculated on an incorrect figure. The difference accumulates year over year and can create meaningful discrepancies by the time the asset changes hands.
Closing costs booked incorrectly
Some closing costs belong in the cost basis. Others are deductible in the current year. A number of them get capitalized differently depending on the transaction type. When these decisions aren't made at the time of close, they often default to whichever option is most convenient — not most accurate.
No organized record of the transaction
Documents get filed away and difficult to locate. The settlement statement is somewhere in email. The title company's figures don't match what ended up in the books. When a question arises — from a lender, a partner, or the IRS — locating the answer takes longer than it should.
Structured documentation for every stage of the transaction.
Transaction Support covers the accounting work from the moment closing documents arrive through final entry in your books. The result is a transaction workbook that captures what happened, how figures were treated, and what the asset's financial starting point is going forward.
From contract through first month of ownership
We review the closing statement line by line, determine how each cost is treated, allocate the purchase price between land and improvements, and set up the asset's depreciation schedule before the first monthly close.
Coordination with the title company or your attorney is included — if figures need clarification or supporting documentation, we handle that directly rather than routing it back through you.
Clean records when the asset changes status
A sale requires reconciling the original basis, accumulated depreciation, and closing costs against the proceeds to determine gain or loss — and to produce a clean record for your tax return. A refinancing requires updating the liability side of the asset's record without disturbing the cost basis.
Both are documented in full and added to the asset's transaction workbook so the complete financial history of that property stays in one place.
What working through a transaction looks like.
Documents arrive
You forward closing documents — settlement statement, purchase agreement, lender correspondence, and any title company communications. We take it from there.
Review and reconciliation
Every line is reviewed, reconciled, and classified. If something requires clarification from the title company, lender, or attorney, we reach out directly and resolve it.
Entries and schedules set up
Closing costs booked, purchase price allocated, depreciation schedule established. The asset enters your books with a complete and accurate starting record.
Workbook delivered
A summary workbook is delivered for your records — organized so that any future question about this transaction can be answered quickly.
Transparent, per-transaction pricing.
$2,000 USD / transaction
This covers the full accounting scope for one transaction event — whether an acquisition, disposition, or refinancing. Billed per event, not per month, so you engage when you need it.
Closing-statement reconciliation
Purchase price allocation
Depreciation schedule setup
Third-party coordination (title, lender, attorney)
Full transaction workbook
Covers acquisitions, dispositions, refinancing
For investors who also hold ongoing portfolio accounting with Accuvane, transaction events integrate directly into the existing property ledger — no duplication of effort on your end.
Why getting it right at close matters more than most investors expect.
Depreciation compounds over time
The difference between a correct and incorrect depreciable basis on a $600,000 improvement might be several thousand dollars in annual deductions. Over a 10-year hold, that's a meaningful variance — and correcting it retroactively requires amended returns.
Future transactions rely on this record
A 1031 exchange, a partnership buyout, or a refinancing all require a clean cost basis and an accurate depreciation schedule from the original acquisition. If those weren't set up properly, everything that follows is built on an uncertain foundation.
Lenders and attorneys want organized documentation
When you refinance, a lender may want to see the asset's complete financial history. When you sell, your attorney needs the adjusted basis. A transaction workbook that answers those questions without a scramble makes those processes significantly smoother.
Documentation that holds up — and support if any question arises.
The transaction workbook we produce is built to answer questions — from your accountant at year end, from a lender during refinancing, or from a qualified intermediary when a 1031 exchange is being structured. If any of those parties come back with a question about our work, we address it directly.
We also understand that questions don't always arrive immediately after close. If something surfaces six months later in relation to a transaction we documented, we'll work through it with you — that's part of what the workbook is for.
If you're uncertain whether Transaction Support is the right fit for your current situation, an initial conversation costs nothing. We'll talk through the transaction details and give you a straightforward assessment.
Engaging Transaction Support is a simple process.
Contact us about the transaction
Use the contact form to tell us a bit about the deal — acquisition, sale, or refinancing — and the approximate timing. Earlier is better, but we can also work with documents already in hand.
Brief conversation
We'll talk through the structure of the deal, what documentation you'll have available, and any third parties involved. Usually short — most transactions are relatively straightforward to scope.
Documents forwarded at close
Once the closing documents are available, forward them to us. We handle coordination with the title company or lender if anything requires follow-up.
Workbook delivered
The completed transaction workbook is delivered within a reasonable timeframe after documents arrive. The asset is properly entered into your records — and stays there accurately.
Have a transaction coming up — or one that needs proper documentation now?
Let's talk through what you're working with. Whether you're approaching a close or already past it, Transaction Support can get the records structured correctly and keep them that way.
Explore other Accuvane services
Property Portfolio Accounting
Ongoing monthly tracking for real estate investors managing multiple properties — per-property ledgers, tenant records, owner distributions, and monthly portfolio reports. $1,500 USD per month.
Learn More1031 Exchange Tracking
Specialized recordkeeping for like-kind exchanges — identification timelines, replacement property costs, boot calculations, and coordination with qualified intermediaries. $1,800 USD per exchange.
Learn More